Privacy Policy

Privacy Policy

Last updated: 12.01.2025

This Privacy Policy describes how Victory Christian Academy collects, uses, discloses, and protects information when you visit and interact with our website (the “Site”) or otherwise provide information to us. By using the Site, you consent to the practices described in this Policy.

1. Information We Collect

We may collect and process the following types of information:

Information you provide voluntarily: For example, when you fill out a contact or inquiry form (such as “Request Information”, “Enroll / Admissions Inquiry”, “Contact Us”), sign up for newsletters or updates, request a tour, register for events, or otherwise communicate with us. This may include:

Name

Email address

Phone number

Mailing address

Relationship to prospective student(s) (parent/guardian)

Other information you choose to provide

Automatically collected information: When you visit the Site, we may collect certain information about your device and how you interact with the Site — for example:

IP address

Browser type and version

Operating system

Pages you visit on the Site, date/time of access, time spent on pages

Referring web page, search terms, click-throughs

Other usage, log, and analytics data

Cookies and similar tracking technologies: We may use cookies or other tracking technologies (e.g., web beacons) to improve Site functionality, to analyze how the Site is used, and to enhance your experience.

2. How We Use Your Information

We use collected information for purposes including, but not limited to:

Responding to your inquiries or requests (e.g., information requests, tours, enrollment)

Sending you newsletters or informational communications (if you have opted in)

Operating, maintaining, and improving the Site and its functionality

Analyzing Site usage in order to better understand how visitors engage with the Site and how we can improve it

Complying with legal obligations, preventing fraud or abuse, or protecting our rights

3. Disclosure of Information

We will not share your personal information with third parties except under the following circumstances:

Service providers and vendors: We may share information with third-party vendors or service providers who perform services on our behalf (e.g., email distribution, website hosting or analytics), and only to the extent needed for them to perform those services.

Legal compliance and safety: We may disclose information if required by law or legal process, or if we believe disclosure is necessary to protect the safety, rights, or property of Victory Christian Academy, its website users, or others.

Aggregated or anonymized data: We may share aggregated, non-identifiable information (e.g., analytics, usage statistics) that does not identify any individual.

4. Data Retention

We will retain your personal information for as long as necessary to fulfil the purpose for which it was collected (e.g., to respond to your inquiry, manage communications). If you request deletion of your information, we will comply unless we are legally required to retain it (e.g., for record-keeping, audits, legal compliance).

5. Cookies & Tracking Technologies

Our Site may use cookies or similar technologies to collect information about how users navigate and use the Site. Cookies help us provide certain features, improve user experience, analyze trends, and administer the Site.

You can configure your browser to refuse cookies or alert you when cookies are being sent; however, disabling cookies may affect the functioning of certain Site features.

6. Children’s Privacy

Our Site is not intended for, nor directed to, children under the age of 13. We do not knowingly collect personally identifiable information from children under 13. If we become aware that a child under 13 has provided us with personal information, we will delete that information as soon as possible.

If you are a parent or guardian and believe your child under 13 provided us with personal data without your consent, please contact us to request deletion.

7. Your Rights (Including California Residents)

If you are a California resident, you may have additional rights under state law, including the right to request (once per year, free of charge) a list of categories of personal information we shared with third parties for direct marketing, and the identities of those third parties.

You may also request to access, correct, update, or delete your personal information by contacting us using the contact information below.

8. Security

We implement reasonable administrative, technical, and organizational measures designed to protect the confidentiality and security of your personal information. However, no method of data transmission over the Internet, or method of electronic storage, is completely secure — we cannot guarantee absolute security.

9. Third-Party Links & Services

Our Site may link to third-party websites (e.g., external resources, social media, third-party platforms) or integrate services (e.g., payment processors, analytics tools). We are not responsible for the privacy practices, content, or security of those third parties. We encourage you to review their privacy policies before providing them with any personal information.

10. Changes to This Policy

We may update this Privacy Policy from time to time. When we do, we will post the updated version on this page, and indicate the “Last updated” date at the top. We encourage you to review this Policy periodically.

11. Contact Information

If you have questions, concerns, or requests regarding this Privacy Policy or your personal information, please contact us at:

Victory Christian Academy

4585 Badger Rd, Santa Rosa, CA 95409

Email: info@victoryca.org

Phone: (707) 539 - 1486

Notes / Guidance for Use

This policy draws heavily on common website privacy policy structure and content standards. Termly+2UpCounsel+2

Because you are operating in California, you should ensure compliance with the California Online Privacy Protection Act (CalOPPA), which requires websites collecting personal information from California residents to conspicuously post a privacy policy detailing what information is collected, how it is shared, and how users can review or delete their data. Wikipedia

Because your site may serve families and minors (students), you should also consider compliance with the Children's Online Privacy Protection Act (COPPA) if any portion of the website collects personal information from children under 13. Wikipedia+1

As with any legal document, it is recommended to have this reviewed by qualified legal counsel to ensure full compliance with applicable federal and state laws and practices specific to your operations.